Archive for the ‘time management’ Category

Time Management Disciplines

Monday, July 25th, 2011

In the often hectic environment of club management, managers must use their limited time efficiently to be effective.  Understand that time management is not about managing time.  It’s about identifying time-wasting personal habits and changing them to be more efficient.  Here are some disciplines that will help:

  • Ensure your department or section is well-organized with detailed operating systems, standards, policies, and procedures.  Without these, employees “freelance,” requiring continual supervision and intervention to do things properly.  This will eat up more of your time than anything else.
  • Plan ahead.  Always be looking ahead for upcoming activities, events, projects, and tasks.  Planning is near impossible if a manager always has his head down.  By identifying upcoming tasks, the manager can review what needs to be done to prepare.
  • Make to do lists.  Not only do lists help on a day-by-day basis, they should be made for upcoming events and tasks.
  • Establish priorities and continually review them.
  • Develop routines.  Daily, weekly, and monthly routines help sort out what has to be done and when.
  • Use checklists for routine tasks.  Tasks such as monthly inventories, new hire onboarding, and benchmarking summaries should be detailed on checklists that can be used as necessary.
  • Develop and use meeting disciplines when planning and holding meetings.
  • Delegate routine tasks to properly trained subordinates.
  • Organize work space, files, and records.  An immense amount of time can be wasted by looking for misplaced items.
  • Use a personal computer to create important information, particularly those items that will be used again and again.  Save and organize these items so they’re easily found.
  • Use a Day-Timer or Personal Digital Assistant to organize contacts, emails, and schedule.
  • Set office hours to avoid excessive interruptions.
  • Set and keep a routine schedule as much as possible.

Keep track of those things that waste time.  Review this list periodically and brainstorm ways to avoid “time wasters.”

Thanks and have a great day!

Ed Rehkopf

This weekly blog comments on and discusses the club industry and its challenges. From time to time, we will feature guest bloggers — those managers and industry experts who have something of interest to say to all of us. We also welcome feedback and comment upon the blog, hoping that it will become a useful sounding board for what’s on the minds of hardworking club managers throughout the country and around the world.

Club Resources International – Management Resources for Clubs!

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New Year’s Resolution: Better Time Management

Monday, January 3rd, 2011

Another New Year and time for my annual resolution to be more effective in the often hectic environment of club management.  First and foremost we must understand that time management is not about managing time.  It’s about identifying time-wasting personal habits and changing them to be more efficient.  Here are some ideas that will help:

  • Ensure your department or section is well-organized with detailed operating systems, standards, policies, and procedures.  Without these, employees “freelance,” requiring continual supervision and  intervention to do things properly.  This will eat up more  of your time than anything else.
  • Plan ahead.  Always be looking ahead for upcoming activities, events, projects, and tasks.  Planning is near impossible if a manager always has his head down.  By identifying upcoming tasks, the manager can review what needs to be done to prepare.
  • Make to do lists.  Not only do lists help on a day-by-day basis, they should be made for upcoming events and tasks.
  • Establish priorities and continually review them.
  • Develop routines.  Daily, weekly, and monthly routines help sort out what has to be done and when.
  • Use checklists for routine tasks.  Tasks such as monthly inventories, new hire onboarding, and benchmarking summaries should be detailed on checklists that can be used as necessary.
  • Develop and use meeting disciplines when planning and holding meetings.
  • Delegate routine tasks to properly trained subordinates.
  • Organize work space, files, and records.  An immense amount of time can be wasted by looking for misplaced items such as: personnel files, departmental benchmarks, contact information for frequently contacted individuals, training materials and checklists, and room and space diagrams
  • Use a personal computer to create important information, particularly those items that will be used again and again.  Save and organize these items so they’re easily found.
  • Use a Day-Timer or Personal Digital Assistant to organize contacts, emails, and schedule.
  • Set office hours to avoid excessive interruptions.
  • Set and keep a routine schedule as much as possible.
  • Keep track of those things that waste time.  Review this list periodically and brainstorm ways to avoid “time wasters.”

Just as conservation is the easiest way to reduce energy cost, time management is the easiest way to give yourself more time for all the things you want to do.

Thanks and have a great year!

Ed Rehkopf

This weekly blog comments on and discusses the club industry and its challenges. From time to time, we will feature guest bloggers — those managers and industry experts who have something of interest to say to all of us. We also welcome feedback and comment upon the blog, hoping that it will become a useful sounding board for what’s on the minds of hardworking club managers throughout the country and around the world.

Club Resources International – Management Resources for Clubs!

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